Club Overview
NYSA is a 501c3 Non-Profit organization dedicated to promoting the growth and
development of young athletes through the sport of soccer. Committed to fostering a
positive and inclusive environment, we provide opportunities for children of all ages and
skill levels to participate in soccer programs, learn valuable life skills, and build lasting
friendships.
Job Description
We are seeking a detail-oriented and reliable Part-Time Bookkeeper to join our team.
The ideal candidate will play a crucial role in managing the financial transactions of our
non-profit organization, ensuring accuracy, transparency, and compliance with
accounting standards.
Responsibilities
Financial Recordkeeping
- Maintain accurate and up-to-date financial records using accounting software (Quickbooks Online)
- Record all financial transactions, including donations, registration fees, and expenses.
- Assist the Operations Manager in classifying revenue and expenses by cost center.
Accounts Payable and Receivable
- Process invoices, track payments, and manage accounts payable.
- Coordinate with vendors, sponsors, and partners to ensure timely payments.
- Monitor and follow up on outstanding receivables.
- Manage to account for employer matching funds donations &reimbursements.
- Manage accounting and payments for approved expense reports.
Bank Reconciliation
- Reconcile monthly bank statements and resolve any discrepancies.
- Keep track of deposits, withdrawals, and transfers.
Budget Monitoring
- Assist in the preparation and monitoring of the annual budget.
- Provide regular reports on budget vs. actual performance to the leadership team.
- Track usage of discretionary funds assigned to each club in the in annual budget cycle.
Financial Reporting
- Generate financial reports for board meetings and other stakeholders.
- Ensure compliance with relevant accounting standards and regulations.
Payroll Processing
- Collaborate with the Operations Manager to process payroll accurately and on time.
- Maintain payroll records and assist with payroll-related inquiries.
- Ensure that journal entries from the payroll provider are accurate in the accounting system of record.
Tax & Audit Support
- Prepare documentation and support the organization during audits.
- Work with external auditors to provide necessary financial information.
- Work with our tax accountants to provide access to any information needed for our annual IRS filings.
- Issue 1099s to appropriate vendors.
Qualifications
- Proven experience as a bookkeeper, preferably in a non-profit setting.
- Proficient in accounting software (e.g., QuickBooks) and Microsoft Office Suite /
Google Worksuite
- Strong understanding of accounting principles and financial reporting.
- Excellent organizational and time-management skills.
- Attention to detail and a high level of accuracy.
- Ability to maintain confidentiality and handle sensitive information.
Application Process
Interested candidates should submit their resume and a cover letter detailing their
relevant experience to exec-cmte@northshoresoccer.org &
nathan@northshoresoccer.org. Applications will be accepted until May 1st 2024.
NYSA is an equal-opportunity employer and encourages candidates from diverse
backgrounds to apply.